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The DHEC 1548 form serves as a crucial document for individuals seeking recertification for the South Carolina AIDS Drug Assistance Program (ADAP) Insurance Assistance Program (IAP). This comprehensive form is designed to gather essential information about the applicant, including personal, eligibility, benefits, and clinical details, ensuring the continuity of insurance assistance for those enrolled in the program. Applicants are required to provide accurate information about their current health status, income, household members, and insurance coverage, alongside consent for the ADAP to verify this information through various means. Moreover, the form outlines the necessity for applicants to inform ADAP of any changes in income, insurance status, or address within 30 days to maintain program eligibility. The process is facilitated by case managers or physicians who assist applicants in submitting the form, which includes sections for their signatures, thereby advocating on behalf of the patient. It underscores the program’s goal to provide ongoing support to individuals living with HIV/AIDS, emphasizing the importance of medication adherence and the consequences of non-compliance. Sent to the Insurance Assistance Program office in Columbia, SC, this form epitomizes a structured yet critical pathway for individuals to secure the necessary support for their medical treatments, highlighting the collaborative effort between patients, healthcare providers, and the ADAP.

Document Example

SC ADAP INSURANCE RECERTIFICATION

Return to:

Insurance Assistance Program 3rd Floor, Mills Jarrett

Box 101106, Columbia, SC 29211 PH: (803) 898-0829 or (877) 606-8498 FAX: (803) 898-7683

FOR ADAP USE ONLY - DO NOT WRITE IN THIS SPACE

Date Received: ____________ Status/Date: _______________

Final Status/Date: ____________________________________

Completed by: _______________________________________

Instructions: This form is to recertify for the ADAP insurance assistance.

I. PATIENT INFORMATION

Last Name:

 

First Name:

 

 

 

 

 

Full Middle Name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date of Birth: _______ /_______ /_________

Social Security #: _______ -_______ -________ Gender: ____________________

Street Address 1:

 

 

 

 

 

Street Address 2:

 

 

 

 

 

 

 

City

 

 

State

 

 

 

Zip code

 

County

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mailing Address:

 

 

 

 

 

City:

 

 

 

Zip: __________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Home Phone (______) _________________________________ Other Phone (______) ____________________________________

Ethnicity (check one):

o Hispanic/Latino (a)

o Non-Hispanic/Latino (a)

 

 

Race (check all that apply):

o Asian

o American Indian or Alaskan Native

o Black

o White

 

o  Native Hawaiian or Other Paciic Islander            o Unknown

o Other__________________

II.ELIGIBILITY INFORMATION (Please attach a separate page for income if more pages are needed for additional household members)

Applicant and Other

Relationship

Gender

Date of Birth

Members in Household

to Applicant

 

 

Applicant

Place of Employment or Source of Other Income

Estimated Yearly

Gross Income

Assets (list only if recertifying for Insurance Continuation)

Cash/Savings $_________________Stocks/Bonds $____________ Severance Pay $____________ Mutual Funds $_____________

III.BENEFITS INFORMATION (To be completed by the Case Manager, Nurse, or Physician)

Does the client have Medicaid coverage?

o Yes

o No

Medicaid application pending?

o Yes

o No

Does the client have Medicare Part D coverage?

o Yes

o No

Medicare Part D application pending?

o Yes

o No

IV. CLINICAL INFORMATION (To be completed by the Physician)

 

 

 

 

 

 

 

 

 

Current Physician _______________________________________ Current Case Manager ________________________________

The most recent CD4 (T4) lymphocyte count was

 

 

 

on

 

/

/

 

(date drawn)

The most recent viral load result was

 

 

on

/

/

 

(date drawn)

o Pretreatment? o On therapy?

V. CERTIFICATION/CONSENT

I certify that the information provided in this application is true and correct to the best of my knowledge. I give permission to ADAP to verify this information, either through written documentation or electronic iles. I agree to notify ADAP of any changes to my income or Medicaid/insurance status within 30 days. I will inform ADAP if my address changes or if I choose not to participate in the program. I understand that refusal to use third party resources and/or other requirements are

reasons for closure to further program sponsorship. I also understand the importance of taking medications as prescribed and that failure to do so may result in my being automatically dropped from the program after 90 days. By my signature, I authorize the release of information pertaining to my participation in ADAP to other pharmaceutical companies or pharmacies, as needed. I further authorize the release of information pertaining to my participation in ADAP for the purpose of payment and to the organization(s) associated with the referring physician, referring case manager, and/or case manager if not the referring case manager. By my signature below as parent, guardian or client, I request that payment of Medicare/Medicaid or other third party insurance beneits be made on my behalf to the South Carolina Department of Health and Environmental Control for any services, including STD and/or HIV, provided to me. Permission is also granted to DHEC to exchange the medical or other conidential information as necessary to the Centers for Medicare and Medicaid Services (CMS), its agents or other agents needed to determine these beneits for related services. If applicable, I certify that information provided regarding the number of household members, family income and insurance beneits is true and correct to the best of my knowledge.

_____________________________________

_____________________________

 

Applicant’s Signature

 

Date

 

 

______________________________________________ _________________________________

________________ ____________________________________

Referring Physician or Case Manager (Print Name)

 

Signature

Date

Organization & Ph# (Print)

_____________________________________________________ _________________________

____________________

________________________________

Case Manager if NOT the Referring Case Manager (Print Name)

Signature

Date

Organization & Ph# (Print)

DHEC 1548 (03/2012)

SOUTH CAROLINA DEPARTMENT OF HEALTH AND ENVIRONMENTAL CONTROL

SC ADAP INSURANCE ASSISTANCE PROGRAM (IAP) RECERTIFICATION

Instructions- DHEC 1548

Purpose: This form will be used to provide relevant information to recertify clients for the SC ADAP Insurance Assistance Program (IAP).

Important:

This form must be completed and signed by the applicant AND the applicant’s case manager. All supporting documentation (including income documentation) must be submitted with the form.

Instructions:

I. Patient information

Name: Enter the client’s last, irst, and full middle name.

Date of Birth: Enter the month, day, and year of the client’s birth.

Social Security Number: Enter the client’s social security number. Contact the SC ADAP staff if the client does not have a social security number.

Gender: Enter the client’s gender (Male, Female, or Transgender)

Home Address: Enter the street address where client lives. Do not enter a PO Box.

County: Enter the county name where the client lives.

Mailing Address: If different from the street address, enter the address (Street or PO Box #) where the client wants to receive medications and other correspondence. NOTE: You must notify SC ADAP immediately if there is a change in the mailing address.

Telephone: Enter the area code and telephone number where the applicant can be reached. Please list both home and work numbers, if possible. NOTE: You must notify SC ADAP immediately if there is a change in the telephone number.

II. Eligibility Information

Financial Data: List the following in the table:

Place of employment, estimated yearly income of the applicant.

Other members of the household, relationship to the applicant, gender, date of birth, place of employment or source of income.

Write “unemployed” if not working - do not write N/A, do not leave blank and do not draw a line through the space.

Proof of income is required for the applicant and for each member of the household listed in the application. NOTE: The Eligibility Information section is important and must be completed or the form will be returned. Please

enter all of the information including a complete list of the household dependents and their individual income docu mentation (this may be useful in determining if the applicant still qualiies for the program).

Current Physician/Current Case Manager: Enter the name of the client’s current physician and case manager.

III. Beneits Information

Medicaid coverage: Check the appropriate box if the client has Medicaid coverage.

Medicaid application pending: Check the appropriate box if the client Medicaid application is pending.

Medicare Part D coverage: Check the appropriate box if the client has Medicare Part D coverage.

Medicare Part D application pending: Check the appropriate box if the client has an application pending for Med D coverage.

IV. Clinical Information (This section should be completed by the physician)

CD4 count: Enter the most recent CD4 count and the date the blood was drawn.

Viral load: Enter the most recent Viral Load information and the date the blood was drawn.

V. Certiication and Consent

Consent: This section is mandatory. The applicant must read and understand the conditions for acceptance into the program and sign on the line “Applicant’s Signature” and date the application.

Referring physician or case manager: The referring physician or case manager must sign and date this section. The organization name must be printed clearly. The referring case manager is typically the applicant’s nurse or social worker who actively monitors the patient’s clinical progress and treatment adherence.

Case manager if not the referring case manager: This section is to be completed if the applicant has a case manager who different

from the referring case manager. The case manager should sign and date this section. The organization name must be printed clearly. This case manager is usually a nurse or social worker who assists the patient with completing the application. In some instances, the application will be forwarded to another nurse or social worker who actively monitors the patient’s clinical progress and treatment adherence.

Completed recertiication forms must be mailed / faxed to:

SC ADAP IAP

3rd Floor, Mills-Jarrett

Box 101106, Columbia, SC 29211 or

Fax: 803-898-7683

Form Properties

Fact Detail
Form Number DHEC 1548
Purpose To recertify clients for the SC ADAP Insurance Assistance Program (IAP)
Completion Requirements Must be completed and signed by both the applicant and the applicant’s case manager, alongside all required supporting documentation.
Key Sections Patient Information, Eligibility Information, Benefits Information, Clinical Information, Certification and Consent
Governing Body South Carolina Department of Health and Environmental Control

Guide to Writing Dhec 1548

After completing the DHEC 1548 form, it's sent to the South Carolina Department of Health and Environmental Control for ADAP (AIDS Drug Assistance Program) insurance assistance recertification. The form requires detailed information about the patient, their household, income, existing health coverage, and medical details to continue receiving support. It's important to fill out this form carefully and accurately to ensure that there is no interruption in the assistance provided. Follow these detailed instructions to complete your form:

  1. Start by entering the patient information. This includes the patient's last name, first name, full middle name, date of birth, social security number, gender, and contact information including both a home and an alternative phone number. Make sure to specify the patient's ethnicity and race by checking the appropriate boxes.
  2. Move on to the eligibility information. Here, you'll need to provide detailed information about your household. This includes listing all members of your household, their relationship to you, their gender, their date of birth, and their sources of income. If you have assets like cash savings, stocks, bonds, severance pay, or mutual funds, list those as well—especially if you're recertifying for Insurance Continuation.
  3. In the benefits information section, indicate whether the patient has Medicaid or Medicare Part D coverage, including whether there are any pending applications for either. This part might require collaboration with your case manager, nurse, or physician to ensure accurate reporting.
  4. The clinical information section must be completed by the physician. It asks for the patient's most recent CD4 (T4) lymphocyte count and viral load, including the dates these tests were performed. Indicate whether these tests were pre-treatment or while on therapy.
  5. The certification/consent segment is crucial. Read the statements carefully. By signing this section, you authorize ADAP to verify the information you've provided and agree to notify them of any changes. Your healthcare provider or case manager must also sign, indicating their involvement and the accuracy of the medical information provided.
  6. Finally, both the applicant and the referring case manager or physician need to sign and date the form at the bottom. If a different case manager is assisting with the form, their signature is also required.

Once you've completed all sections of the form, review it to ensure all information is correct and no sections have been missed. You can then mail or fax the completed form to the SC ADAP IAP at the address or fax number provided. Accurate and timely submission of your recertification form helps maintain uninterrupted access to vital medication and support through the ADAP.

Understanding Dhec 1548

What is the SC ADAP Insurance Recertification DHEC 1548 form?

The SC ADAP Insurance Recertification DHEC 1548 form is a document used by the South Carolina Department of Health and Environmental Control (DHEC) to recertify eligibility for individuals participating in the AIDS Drug Assistance Program (ADAP) Insurance Assistance Program (IAP). This form collects essential information regarding the applicant’s personal details, eligibility, clinical information, benefits, and consents to verify continued eligibility and facilitate the provision of support for medication and health care services related to HIV/AIDS.

Who needs to complete the DHEC 1548 form?

This form must be completed by individuals who are currently enrolled in the South Carolina ADAP Insurance Assistance Program and are seeking to recertify their eligibility for the program. Both the applicant and their case manager are required to fill out relevant sections of the form and provide necessary documentation and signatures to validate the application.

What information is required on the form?

Applicants need to provide comprehensive information across several sections, including personal details like name, date of birth, social security number, and contact information. Additionally, detailed information about household income, employment status of household members, Medicaid and Medicare Part D coverage, clinical data such as recent CD4 count and viral load, and consent for verification of the provided information is also required. The form mandates the signature of both the applicant and relevant healthcare providers or case managers to affirm the accuracy of the information.

How often do I need to recertify my eligibility using the DHEC 1548 form?

Recertification through the DHEC 1548 form is typically required on an annual basis to ensure that participants still meet the eligibility criteria for the ADAP Insurance Assistance Program. It is crucial for individuals to recertify their eligibility timely to continue receiving assistance without interruption.

What happens if there is a change in my information after I have submitted the DHEC 1548 form?

If there are any changes in your personal information, income, Medicaid/Medicare status, or any other relevant details after submitting the DHEC 1548 form, it is imperative to notify the SC ADAP immediately. Timely communication ensures your records are up to date and can prevent any potential disruption in your enrollment or assistance received from the program.

Where should I submit the completed DHEC 1548 form?

Completed DHEC 1548 forms, along with all required supporting documentation, should be mailed or faxed to the SC ADAP IAP at the address or fax number provided on the form: 3rd Floor, Mills Jarrett, Box 101106, Columbia, SC 29211 or Fax: 803-898-7683. Ensuring that the form is fully completed and accurately filled out can aid in the swift processing of your recertification.

Common mistakes

Filling out the DHEC 1548 form accurately is crucial for recertification in the SC ADAP Insurance Assistance Program. However, people often make mistakes that can delay or complicate their application process. Here are five common mistakes and tips on how to avoid them.

  1. Providing Incomplete Patient Information: One of the most common mistakes is not filling out the entire patient information section. This includes failing to provide a full middle name, if applicable, or not indicating a street address when a PO Box is used for mailing. Ensure every field is completed accurately.

  2. Incorrect or Missing Financial Data: Omitting income details or not providing proof of income for all household members as required can result in your form being returned. Be thorough in listing employment details, yearly income, and ensure all documents support the information stated.

  3. Not Detailing Household Members Properly: Often, applicants neglect to list all members of their household, including their relationship to the applicant, gender, and date of birth. Accurately listing this information is essential for determining eligibility and the level of assistance provided.

  4. Failure to Indicate Medical Coverage Accurately: Checkboxes regarding Medicaid, Medicare Part D coverage, and pending applications are sometimes incorrectly filled or left blank. It's important to check the appropriate box to reflect the client's current status accurately.

  5. Forgetting to Sign and Date the Form: A surprisingly common oversight is not signing or dating the form in the Certification and Consent section. This mistake can invalidate the entire application process. Always double-check to ensure that both the applicant and the referring case manager have signed and dated where required.

  • Always double-check the form before submission to ensure all information is complete and accurate.

  • Keep a copy of the completed form and any supporting documents for your records.

  • If you're unsure about any section, contact SC ADAP for clarification to avoid delays.

By avoiding these common pitfalls, you can streamline your application process and ensure you receive the assistance you need without unnecessary delay.

Documents used along the form

When individuals fill out the DHEC 1548 form to recertify for the South Carolina ADAP Insurance Assistance Program, several other forms and documents often accompany this essential paperwork. These additional items help provide a comprehensive view of an applicant's eligibility and need for assistance, ensuring accurate and efficient processing of their recertification application.

  • Proof of Income Documentation: This can include recent pay stubs, a tax return, or other formal documentation that verifies an individual's income. This information is crucial for assessing the applicant's financial eligibility for the program.
  • Medicaid Coverage Documentation: For those indicating they have Medicaid coverage, a copy of the Medicaid card or a letter from the Medicaid office may be required to confirm current Medicaid status.
  • Medicare Part D Documentation: Applicants with Medicare Part D should provide a copy of their Medicare Part D card, indicating their enrollment in this prescription drug plan.
  • Photo Identification: A state-issued ID, driver's license, or passport may be requested to verify the identity of the applicant.
  • Residency Verification: Documents such as a utility bill, lease agreement, or a letter from a landlord can serve to verify an applicant's residency within the state or a specific county.
  • Medical Documentation: Clinical information, including recent CD4 count and viral load results, must be provided by the healthcare provider to assess the health status of the applicant and tailor the assistance accordingly.
  • Authorization for Release of Information: This form allows ADAP to obtain and verify information from healthcare providers, insurance companies, and other third parties as needed to review the application.

Together, these documents complement the DHEC 1548 form, providing a complete picture of the applicant's situation to the South Carolina Department of Health and Environmental Control. By thoroughly reviewing these documents alongside the recertification form, ADAP can make informed decisions to continue providing essential insurance assistance to those living with HIV/AIDS in South Carolina.

Similar forms

The DHEC 1548 form is intricately aligned with many documents necessary for healthcare and assistance programs, illustrating a network of paperwork designed to streamline the process of obtaining medical and financial aid. This comprehensive form, utilized for the recertification in the South Carolina Department of Health and Environmental Control’s AIDS Drug Assistance Program (ADAP) Insurance Assistance Program (IAP), shares similarities with several key documents.

Firstly, similar to the Medicaid application form, the DHEC 1548 requires detailed personal, financial, and clinical information to assess eligibility for assistance. Both forms require applicants to disclose their income, household size, and insurance status, serving as critical gatekeepers in determining an individual's access to essential healthcare services and financial aid, emphasizing the thorough evaluation process that governs eligibility for government-sponsored healthcare assistance.

Similarly, Medicare Part D application forms echo the DHEC 1548 in their requirement for detailed personal health insurance information. Both demand an understanding of the applicant's existing coverage and seek to identify gaps that the respective programs can fill, showcasing the interplay between various forms of insurance and assistance programs in providing a safety net for healthcare needs.

The Health Insurance Portability and Accountability Act (HIPAA) authorization form shares the emphasis on consent found in the DHEC 1548. By signing, applicants authorize the disclosure of their health information, a necessary step in the coordination of care and benefits. This parallel highlights the importance of informed consent in the management and sharing of personal health information across different healthcare entities.

Income verification forms bear resemblance to the DHEC 1548 in their collection of financial information to determine eligibility for assistance. Both document types request detailed income data from applicants, underlining the significance of financial assessment in the allocation of healthcare benefits and assistance, ensuring that aid is appropriately directed to those in need.

Case management referral forms also share a connection with the DHEC 1548 through the requirement of professional endorsements. Both necessitate the involvement of healthcare professionals or case managers to verify the applicant's medical and assistance needs, fostering a collaborative approach to patient care and support across various healthcare and assistance programs.

Medication adherence contracts closely relate to the DHEC 1548 form in their emphasis on the patient's commitment to adhering to prescribed treatments. Both documents recognize the vital role of compliance in the effectiveness of healthcare interventions, particularly in the management of chronic conditions requiring ongoing medication and monitoring.

Lastly, the Ryan White HIV/AIDS Program enrollment forms share an overarching goal with the DHEC 1548 of providing financial assistance for HIV/AIDS care. Both sets of forms cater specifically to individuals affected by HIV/AIDS, gathering comprehensive information to tailor support services effectively, illustrating a targeted approach in addressing the healthcare needs of this population.

In essence, the DHEC 1548 form is a nexus of various documentation and procedural requirements that span the healthcare spectrum, from insurance and financial assistance to consent and treatment adherence. Each related document plays a role in the broader healthcare ecosystem, designed to ensure that individuals receive the support and care they need, reflecting a multi-faceted approach to patient assistance and care coordination.

Dos and Don'ts

Filling out the DHEC 1548 form, which is a critical step for recertification for the South Carolina Department of Health and Environmental Control (DHEC) AIDS Drug Assistance Program (ADAP) Insurance Assistance Program, requires accuracy and attention to detail. Here are nine essential dos and don'ts to guide you through the process:

  • Do carefully read the instructions provided on the form before you start filling it out. Understanding each section's requirements ensures that the information provided is accurate and complete.
  • Do use black ink if completing the form by hand. This ensures legibility and that the form can be scanned or photocopied without issues.
  • Do ensure all information is current and truthful. In the patient information section, double-check entries like the date of birth, social security number, and contact information for accuracy.
  • Do attach all required documentation for income verification for both the applicant and household members as instructed in the Eligibility Information section. This is crucial for determining qualification for the program.
  • Do sign and date the Certification/Consent section. Without the applicant's signature and date, the application is incomplete and cannot be processed.
  • Don't leave any required fields blank. If a question does not apply, indicate with an "N/A" for "Not Applicable," unless specifically instructed not to do so in the form's guidelines.
  • Don't use correction fluid or tape. Mistakes should be neatly crossed out, and the correct information should be written clearly. This helps in maintaining the integrity of the information provided.
  • Don't forget to update the insurance benefit information, including Medicaid or Medicare Part D status. Changes in coverage can affect program eligibility and should be accurately reflected on the form.
  • Don't hesitate to contact the SC ADAP staff for assistance if you have questions or need clarification on how to complete the form correctly. Utilize the provided phone numbers to ensure your application is as accurate as possible.

Adherence to these guidelines when completing the DHEC 1548 form will help streamline the recertification process for the ADAP Insurance Assistance Program, ensuring timely assistance and support.

Misconceptions

Understanding the DHEC 1548 form for the South Carolina ADAP (AIDS Drug Assistance Program) Insurance Assistance Program is crucial for individuals seeking to recertify their eligibility. However, several misconceptions can lead to confusion and potentially hinder the application process. Here, we aim to clarify these misunderstandings.

  • Misconception 1: Anyone can fill out the form.

    This is incorrect. The DHEC 1548 form requires specific sections to be filled out by the applicant, their case manager, or their physician. Incorrectly filled sections can result in the form being returned or the applicant's recertification being delayed.

  • Misconception 2: You do not need to provide detailed financial information.

    Contrary to this belief, detailed financial information is essential for the recertification process. The form asks for a detailed list of the income of the applicant and all household members. Failure to provide this information can result in ineligibility for the program.

  • Misconception 3: Medicaid or Medicare status does not affect ADAP eligibility.

    This is false. Part of the recertification process involves indicating whether the applicant has Medicaid coverage, Medicare Part D, or if applications for these programs are pending. This information is critical as it can affect the applicant's eligibility for ADAP.

  • Misconception 4: The clinical information section is optional.

    In fact, the clinical information section, which includes the most recent CD4 count and viral load results, is mandatory and must be completed by a physician. This information is crucial for assessing the applicant’s health and treatment needs.

  • Misconception 5: Once submitted, no further action is required.

    This isn’t the case. Applicants must notify the ADAP of any changes to their income, Medicaid/insurance status, or address within 30 days. Additionally, failure to adhere to medication as prescribed may result in automatic dropping from the program after 90 days. It is essential for applicants to understand their responsibilities after submitting the form.

It is essential for applicants and their health care providers to thoroughly understand and correctly complete the DHEC 1548 form. Misunderstandings can not only delay the process but potentially result in a loss of essential health benefits. Always seek clarification from ADAP representatives if any part of the form or process is unclear. Ensuring accuracy and completeness when recertifying can help maintain uninterrupted access to necessary medications and support.

Key takeaways

Understanding how to properly fill out and use the DHEC 1548 form is essential for recertification in the SC ADAP Insurance Assistance Program. Here are key takeaways to guide you through the process:

  • Completeness is critical: Every section of the form needs to be filled out completely. Missing information can delay the process.
  • Documentation is key: Attach all required supporting documentation, especially financial documentation for income verification.
  • Accuracy matters: Ensure all the information provided, from personal details to financial data, is accurate to avoid processing delays.
  • Update personal details immediately: Any changes to mailing address or phone number should be reported to SC ADAP as soon as possible to ensure you receive important correspondence and medications without delay.
  • Income details: Provide detailed income information not just for yourself but for all household members, as this can affect eligibility and the level of assistance provided.
  • Health coverage details are essential: Clearly indicate whether you have Medicaid, Medicare Part D, or any pending applications for these programs.
  • Understand the consent section: Reading and understanding the consent section is crucial before signing. It details the permissions you are giving regarding the verification of your information and the use of your data within the program.
  • Physician and case manager information is a must: The form requires the names and signatures of both your current physician and case manager (if applicable) to confirm your medical information and program eligibility.
  • Timing for recertification: Submit the form and all necessary documentation before the deadline to ensure continuous coverage without interruption.
  • Where to send your form: Completed recertification forms can be mailed or faxed to the SC ADAP IAP office, with the address and fax number provided on the form to ensure it reaches the right destination.

Following these guidelines closely when completing the DHEC 1548 form can help streamline the recertification process for the SC ADAP Insurance Assistance Program, minimizing delays and ensuring that assistance continues as needed.

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