Fill Your Dhec 2738 Template

What is the purpose of the DHEC 2738 form?

The DHEC 2738 form, often known as the South Carolina Waste Tire Manifest, is designed to track and ensure that waste tires collected by retailers or generators are delivered to a designated waste tire collection facility, landfill, or processing facility that is either permitted or approved by the South Carolina Department of Health and Environmental Control (DHEC) or is listed on the DHEC Waste Tire Rebate List. Its purpose is to certify the movement of waste tires from their point of collection to their final disposal or processing point, adhering to state environmental regulations.

Who needs to complete the DHEC 2738 form?

There are three key parties involved in the completion of the DHEC 2738 form: 1. Retailer/Generator of waste tires, who initiates the disposal process. 2. Registered Waste Tire Hauler, responsible for transporting the tires. 3. Waste Tire Collection Facility, Landfill, or Processing Facility, which receives the tires for final disposal or processing. Each entity must fill out their respective section of the form to ensure proper documentation and compliance with state regulations.

Is the DHEC 2738 form mandatory for all waste tire disposals?

Yes, the DHEC 2738 form is required for any person or entity involved in the transportation, storage, disposal, or processing of waste tires in South Carolina. This form is a critical element of the state's effort to responsibly manage and track the movement of waste tires to prevent environmental hazards and promote recycling efforts.

What information is required in Part 1 of the DHEC 2738 form?

Part 1 of the DHEC 2738 form, designated for the Retailer/Generator, requires detailed information including the name and address of the retailer/generator, owner's name, business address, telephone and fax numbers, amount and types of tires transported, and the destination facility. It certifies that the waste tires were collected in the normal course of business and are destined for a proper disposal facility.

How does a Waste Tire Hauler complete Part 2 of the form?

In Part 2, the Waste Tire Hauler is required to provide their registration number, business name and address, telephone number, and S.C. Sales Tax Number. They must also list the number of tires selected from the total received for the purpose of resale as used tires and provide a storage address for these tires. This part of the form certifies that the hauler will deliver the waste tires to the designated facility and return the completed and signed manifest to the retailer/generator within 30 days.

What does Part 3 entail for Waste Tire Collection Facilities?

Part 3 is for the receiving Waste Tire Collection Facility, Landfill, or Processing Facility to complete. It asks for the owner/operator's name, facility address, contact information, and S.C. Permit Number (if applicable). The facility must certify that it is permitted or approved by DHEC to receive waste tires and must indicate the total number and types of tires received. This ensures that the tires are disposed of in accordance with state regulations.

How long must records of the DHEC 2738 form be kept?

According to Regulation 61-107.3, waste tire haulers are required to retain a copy of the completed and signed DHEC 2738 manifest for their records for a period of three years. This requirement aids in maintaining transparency and accountability in the disposal process of waste tires, and facilitates compliance checks by regulatory authorities.

What happens if a retailer or generator does not use the DHEC 2738 form?

Failing to use the DHEC 2738 form for the disposal of waste tires is considered a violation of South Carolina's waste management regulations. Such non-compliance may result in penalties, including fines or legal actions, as it impedes the state's efforts in effectively managing waste tire disposal and protecting the environment.

Where can I obtain a copy of the DHEC 2738 form?

Copies of the DHEC 2738 form can be obtained from the South Carolina Department of Health and Environmental Control (DHEC) either by visiting their website or contacting their office directly. They provide these forms to ensure that all parties involved in the disposal of waste tires have access to the necessary documents for compliance.

Can the DHEC 2738 form be submitted electronically?

The current guidelines and the form itself do not specify an electronic submission process. Therefore, it is advisable to complete the form in print and manage the records as hard copies, ensuring that each party receives and retains the appropriate documentation as required. For the latest submission guidelines, including any updates on electronic submissions, it's best to consult directly with DHEC.

Filling out forms, especially those related to regulatory compliance, can sometimes be a daunting task. The South Carolina Waste Tire Manifest, known as DHEC 2738, is no exception, as it plays a crucial role in tracking and certifying the movement of waste tires to approved facilities. While the intent is clear, errors can and do occur during its completion. Let’s delve into four common mistakes people make when filling out this form:

1. Incorrect or Incomplete Information: One of the most frequent errors involves not fully completing the form or entering incorrect information. Each section of DHEC 2738 demands accurate data, from the retailer/generator’s details to the destination facility. Crucial pieces of information such as the total number of tires transported, the breakdown by tire type, and the specific destination facility must be clearly and correctly entered. Omitting this information or making errors can lead to misunderstandings or non-compliance issues with regulatory requirements.

2. Failing to Properly Certify Each Part: The form is divided into three distinct parts for a reason, each requiring certification by a different entity — from the retailer/generator to the waste tire hauler, and finally, the receiving facility. A common mistake is not ensuring that each relevant party has properly filled out their section and provided a signature and date. This certification is not only a formality but a crucial step in the legal and regulatory process, confirming the accuracy of the information provided and the compliance with South Carolina regulations.

3. Misunderstanding the Categories of Tires: Understanding the difference between passenger, truck, and off-road tires is crucial when completing the form, particularly when specifying the amount of waste tires transported. Mistakes in categorization can lead to inaccuracies in tracking and processing, potentially affecting the rebate process or leading to penalties for non-compliance. The exact number of each type of tire must be accurately recorded to ensure proper handling and recycling or disposal.

4. Overlooking Continuity Check Requirements: The form includes a continuity check section detailing the weight estimations for different types of tires, which is often overlooked. Ensuring the load matches the declared numbers is essential for verifying the weight of the tires hauled. This oversight can lead to discrepancies between the reported and actual amounts, raising questions about the accuracy of the manifest and potentially leading to complications with regulatory compliance.

Avoiding these mistakes requires a meticulous approach to filling out the DHEC 2738 form. Ensuring accuracy, clarity, and completeness in every section can significantly streamline the process of waste tire management in South Carolina, contributing to a more efficient and compliant recycling or disposal process. Attention to detail not only facilitates the monitoring and control of waste tire disposal but also helps protect the environment, all while adhering to state regulations.

When dealing with waste tire management and disposal, several supplementary documents are often needed alongside the DHEC 2738 form. These documents ensure compliance with additional regulatory requirements, facilitate operational efficiencies, and support environmental stewardship. Below is a list of documents commonly used together with the DHEC 2738 form for comprehensive waste tire management.

• Bill of Lading: A detailed list of a shipment's goods in the form of a receipt given by the carrier to the person consigning the goods. It includes information about the quantity, destination, and nature of the goods being transported.
• Waste Tire Hauler Registration Certificate: A document proving the registration of a waste tire hauler with the relevant state environmental agency. It certifies that the hauler is authorized to transport waste tires.
• Environmental Compliance Certificate: A document that certifies a facility complies with environmental laws, regulations, and standards. It is crucial for waste tire collection facilities, landfills, or processing facilities.
• Receipt of Waste Disposal: A receipt issued by the disposal site to the waste tire hauler or generator, confirming the receipt and quantity of waste tires disposed of at the facility.
• Hazardous Waste Manifest: Required if waste tires are classified as hazardous waste in certain conditions. This document tracks the transport of hazardous waste from the point of generation to the disposal facility.
• Site Permit for Waste Tire Storage or Processing: A permit issued by the local or state government allowing the legal operation of waste tire storage or processing site.
• Vehicle Inspection Reports: Reports that document the inspection of vehicles used in hauling waste tires to ensure they meet safety and environmental standards.
• Scale Tickets: Documents issued at weighing stations, providing the weight of the vehicle before and after loading waste tires, used to determine the quantity of tires transported.
• Incident Report Forms: Used to report any incidents or accidents that occur during the transport or processing of waste tires, including spills or illegal dumping.
• Waste Tire Rebate Application: For jurisdictions that offer rebates for the proper disposal of waste tires, this application is necessary to claim the rebate.

Together, these documents form a comprehensive framework to support the responsible and effective management of waste tires. They ensure that all parties involved in the handling, transport, and disposal of waste tires adhere to legal and environmental standards, promoting sustainability and compliance.

The Uniform Hazardous Waste Manifest is significantly similar to the DHEC 2738 form used for waste tires in South Carolina. Both serve as tracking documents designed to accompany hazardous or specialized waste from the point of generation to its final disposal location. They ensure that each entity involved in the handling, transportation, and disposal of the waste adheres to regulatory requirements, documenting the quantities of waste and providing a sign-off process at every step to confirm the proper management and receipt of the waste materials.

The Bill of Lading document used in shipping and freight operations shares similarities with the DHEC 2738 form. It functions as a contract and receipt between shippers and carriers, outlining the types of goods being transported, their destination, and their sender and receiver. Like the waste tire manifest, it serves as a vital document to confirm that the goods reached their intended destination and were handled according to agreed terms, ensuring accountability in the transportation process.

A Medical Waste Tracking Form, often required for transporting medical or biohazardous waste, parallels the purpose and structure of the DHEC 2738 form. It is critical for tracking the disposal of potentially hazardous biological materials from hospitals, labs, and clinics to ensure they reach a certified disposal facility. By detailing the type and quantity of waste, alongside the generator and recipient information, it plays a crucial role in public health and safety by preventing improper disposal.

The Chain of Custody Form used in forensic and environmental testing also mirrors the DHEC 2738 form. It documents the collection, transfer, and storage of samples to preserve their integrity for legal or analytical purposes. Each step is recorded and signed off by the involved parties, similar to how waste tires are tracked, ensuring the samples are accurately handled and unaltered throughout their journey.

An Asbestos Waste Shipment Record corresponds closely with the DHEC 2738 form's function and intent. Used specifically for the transport of asbestos-containing materials, it meticulously records the movement from the point of origin to the approved disposal facility. This form is critical for environmental and public health, ensuring hazardous materials are safely removed and preventing illegal dumping.

The e-Manifest system implemented by the Environmental Protection Agency (EPA) for hazardous waste tracking offers digital parallels to the paper-based DHEC 2738 form. This system modernizes the tracking of hazardous waste shipments, maintaining records of their generation, transportation, and disposal. By leveraging technology, it enhances efficiency and accessibility while serving the same essential oversight and regulatory compliance functions.

The Pesticide Application Record, while more specific in its application, shares the essence of tracking and documentation with the DHEC 2738 form. It records the use and application of pesticides, detailing the products used, application rates, and areas treated. This document ensures environmental safety and compliance with regulations governing pesticide use, highlighting the importance of detailed record-keeping in specialized waste and substance handling.

A Manifest for Shipments of Recyclable Materials, though focused on recyclables, has objectives similar to those of the waste tire manifest. It tracks the movement of recyclable materials from source to processing facilities, ensuring materials are properly recycled and not improperly disposed of. This system enhances transparency and accountability in the recycling process, promoting environmental sustainability.

Lastly, the Hazardous Materials Transportation Act (HMTA) Shipping Papers are required for the transport of hazardous materials across all commuting modes, closely aligning with the requirements of the waste tire manifest. These documents specify the nature of the hazardous materials being transported, including necessary precautions and emergency response information. This ensures the safety of transport personnel, the public, and the environment.

When filling out the DHEC 2738 form, it is essential to ensure accuracy and completeness to comply with South Carolina's regulations on waste tire management. Here are things you should and shouldn't do:

• Provide accurate information: Ensure all the details about the retailer/generator, waste tire hauler, and the waste tire collection facility, landfill, or processing facility are correct.
• Sign and date the form: Every party involved must sign and date their respective sections to validate the form.
• Retain a copy: Each party should keep a copy of the completed form for their records, in alignment with Regulation 61-107.3, for at least three years.
• Fill out all sections: Complete each section relevant to your role (retailer/generator, waste tire hauler, waste tire collection facility) to certify the process.
• Use legible handwriting or type: If filling out the form by hand, write clearly to prevent any misunderstandings or data input errors.
• Report the actual tire count: Record the exact number of tires, including the breakdown by type (passenger, truck, off-road), to ensure a proper account of the waste managed.

• Leave sections incomplete: Skipping any part of the form can lead to non-compliance with the state's waste management regulations.
• Forge signatures: Each signature must be from the authorized representative of the party involved to maintain the integrity of the certification process.
• Estimate tire counts: Guessing or estimating the number of tires can lead to inaccuracies in the waste tire tracking system.
• Ignore instructions: Failing to follow the form's instructions can result in improperly filled information, affecting the waste tire's traceability.
• Use pencil: Write in ink or type the information to prevent alterations and ensure the form's legibility and permanence.
• Forget to update information: If any details change after the form is initially filled out, ensure the form is updated and re-submitted to reflect the current information.

There are several misunderstandings about the DHEC 2738 form, which is crucial for the proper documentation of waste tire transportation and disposal in South Lake Carolina. This document plays a key role in ensuring environmental compliance and accountability for the movement of waste tires from generators to approved facilities.

• Misconception 1: The DHEC 2738 form is only necessary for large waste tire haulers.

  Clarification: All parties engaged in the transportation of waste tires in South Carolina, regardless of size or frequency of hauls, are required to use the DHEC 2738 form. This ensures proper tracking and disposal of waste tires.

• Misconception 2: The form is complicated and time-consuming to complete.

  Clarification: The DHEC 2738 form is straightforward and designed to be user-friendly. It is divided into three parts, each clearly outlining the information required from the retailer/generator, the waste tire hauler, and the receiving facility.

• Misconception 3: Digital submissions of the form are acceptable.

  Clarification: As of the last available update, the form requires a physical signature and must be mailed or handed directly to the relevant parties and the DHEC if requested, ensuring accountability and a verifiable paper trail.

• Misconception 4: Any facility can be listed as the destination for waste tires.

  Clarification: The destination facility must be permitted and/or approved by DHEC or listed on the DHEC Waste Tire Rebate List. This ensures that waste tires are processed in an environmentally responsible manner.

• Misconception 5: The form is only a guideline and not legally required.

  Clarification: The DHEC 2738 form is mandated under Regulation 61-107.3, Section F.5, and serves as a legal document. Failing to use or properly complete the form can result in penalties.

• Misconception 6: Retailers or generators do not need to keep a copy of the completed form.

  Clarification: Retailers and generators are required to retain a signed copy of the form. This serves as proof of compliance with state regulations governing the disposal of waste tires.

• Misconception 7: The weight of tires does not need to be accurate on the form.

  Clarification: Accurate weight and tire counts are crucial for environmental records and ensuring that tire disposal fees are correctly allocated. This information helps assess the environmental impact of waste tire disposal.

• Misconception 8: Once tires are handed over to a hauler, the generator's responsibility ends.

  Clarification: Generators are responsible for ensuring that their waste tires are disposed of at a DHEC-approved facility. Retaining a completed copy of the DHEC 2738 form is part of fulfilling this responsibility.

• Misconception 9: The form does not need to be completed for tires destined for recycling.

  Clarification: Regardless of the destination, whether it is for disposal or recycling, the DHEC 2738 form must be completed. This form tracks the flow of waste tires to ensure they are processed in compliance with environmental regulations.

• Misconception 10: There are no consequences for failing to use the DHEC 2738 form.

  Clarification: Non-compliance with the requirement to use the DHEC 2738 form can result in enforcement actions, including fines. The form is a critical tool for the state in preventing illegal dumping and ensuring responsible waste tire management.

The South Carolina Waste Tire Manifest, identified as DHEC 2738 form, plays a crucial role in the responsible management of waste tires within the state. Designed by the Department of Health and Environmental Control (DHEC), this form ensures that the movement of waste tires from generation to disposal is well-documented and in compliance with state regulations. Here are four key takeaways concerning the completion and utilization of the DHEC 2738 form:

• The DHEC 2738 form is integral for tracking and certifying the transport of waste tires to facilities that are either permitted or approved by DHEC or listed on the DHEC Waste Tire Rebate List. This process helps in enforcing accountability and environmental responsibility among businesses and entities involved with waste tires.
• There are three critical sections in the form that must be completed by different parties involved: the retailer or generator of the waste tires, the registered waste tire hauler, and the waste tire collection facility, landfill, or processing facility. Ensuring that each section is accurately filled out helps in maintaining a transparent traceability system for waste tire management.
• Completion and prompt return of the form are essential. The waste tire hauler is required to deliver the completed and signed manifest to the retailer or generator of the waste tires within 30 days. This requirement is not only regulatory but serves as evidence that the waste tires have been properly handled and are accounted for, reducing the risk of illegal dumping and other non-compliant activities.
• Record retention is mandated by Regulation 61-107.3, Section F.5, stating that waste tire haulers must keep a copy of the completed and signed manifest for three years. This aspect of the form supports enforcement actions and compliance checks by DHEC, making it a critical document for both operational and verification purposes.

Adherence to the guidelines for filling out and using the DHEC 2738 form is paramount for businesses and entities handling waste tires in South Carolina. By following these procedures, participants contribute to a sustainable and environmentally safe approach to waste tire disposal, aligning with state goals for environmental protection and public health safety.